The Ultimate List Of 11 Virtual Assistant Services You Might Need
In today’s modern world, it is an increasingly popular way to work flexibly, to travel, not necessarily to have an office. You could even have your whole team in different countries.
Technology means that you can work this way. It also means that you don’t have to choose your employees and talent based on location.
Asides that, adulthood is a very stressful stage of life. You have to juggle business, job, relationships, personal health, and family at the same time. This can take a very serious toll on your mental, emotional or physical health if not properly managed.
There are loads of services you can get now to save you time which means that you can focus on what’s important and get the job done.
You really can have a world-wide team, if the best person for the job is on the other side of the world.
The general remedy is to reduce this stress by employing a virtual personal assistant to manage daily schedules including meeting times and reminding you of personal information like grandma’s birthday and wedding anniversary.
1. Social Media Management
If you run a business that requires you to maintain a strong social media presence, it can be very stressful to manage other aspects of the business. The truth is that a virtual assistant can take care of this for you. It is a common misconception amongst entrepreneurs that social media is all about tweeting, getting retweets, and posting without considerations to feedback.
Social media is a diverse community that can be used to the advantage of every kind of business. However, to turn social media into a profitable branch of your business, you obviously need to spend some time on your computer developing content. This is valuable time you can use for other things like interacting with customers, answering complaint calls, picking your kids from school or hanging out with your girlfriend.
Well, what if I told you that a virtual assistant can do all the content developing you need for both your company website and social media handles. Virtual assistants can also help to boost your social media presence by engaging your customers.
If you do not have social media handles because you have been busy with other things, virtual assistants can help in opening accounts on your desired social media handles. VAs will also help to observe your competitors online and present you with customer engagement analysis and traffic.
2. General Administrative Service
If you are a small business owner, you must be weighed down by the task of doing both administrative and marketing jobs all by yourself. However, a VA can be hired for the special task of performing administrative service in your business like drawing up payrolls, arranging emails, sales report and customer feedback.
This is a sure way to make your business grow effectively. This will also give you more time to focus on more important aspects of your business. A Virtual Assistant can also be given the job of bank fund transfers, writing and sending invoices to clients, booking flights e. t. c.
This is a great relief for small business owners who are finding it difficult to perform all these tasks by themselves. Contrary to what you may think, these VA services aren’t only restricted to small business owners, in fact, big business owners and top talent have found VA to be useful.
3. Special Dates Management
“Uncle Manuel, you forgot my birthday again!” my cousin screamed on the phone last year. I was confused because I didn’t even know about it until a week after. It wasn’t my fault though, I was busy with school and work, I barely remember to eat not to talk of remembering my nephew’s birthday. It’s a silly excuse I know, but it happens to the best of us.
Sometimes, we forget important dates and this could really increase the distance between people we love and ourselves. Well, a VA helped to keep me informed on these dates and I was able to get my nephew the bike he always wanted the following year 😆 . Virtual assistants can help to save your family drama when you forget a date you obviously shouldn’t have forgotten. The truth is that as we get older, we get very busy and we forget to prioritize.
This could hurt people we love, that is why we must at least show that we have them in mind by remembering important dates, or at least allow Virtual assistant to help you remember these dates. I knew it would really hurt my nephew if his uncle and God-father forgot his birthday again, so I started looking for a means to keep this date in mind, I am not one to usually plan my day or week or month because I like spontaneity in my life.
However, I figured that if I was to have a little control of my life, then I would need to look for a way to plan myself. To cut the long story short, I was introduced to a VA by a fellow coursemate who was also having difficulties planning his time, and my life improved a lot.
4. Impromptu Event Management
I remember one time I had a quiz and I didn’t even know until the professor was already in the class. It was my friend who had to call me from the hostel and I had to rush out in my pajamas to take a test I wasn’t even prepared for.
I swore to myself that such a thing would never happen to me again. Immediately, I got a VA to help remind me of quiz dates by imputing them weeks ahead. I got a D in the test if you must know, I barely made a C in the course that year and it bothered me a lot.
However, once I got a VA, I was given a one-week heads up on any test I was going to have and it was a really good thing for me because I had the privilege of preparing ahead of time.
5. Taking Of Minute During Meetings
Do you ever go to some kind of meetings and you are just so tired from watching movies the previous night with your friends, your whole body just craves a long peaceful nap, but your wonderful boss wants you to take minutes of the days meeting.
Well, you can assign that job to your VA who will operate from a remote area most likely their home. This can also help you concentrate on other important tasks in the office.
6. Ticket Management
I can’t count how many times I have missed a concert of my favorite artiste or band because I didn’t know about it. It’s really annoying when you now begin to see posts after posts on the internet about a show you could have gone to but missed. Worse is if you find out about the concert just after it sold out.
To help avoid this kind of situation, why not hire and have a VA monitor the internet for your favorite band, exhibition or trade shows or artiste next concert so you don’t have to sit at home and wish you had gone for the thrilling experience. By the way, it was a Wizkid concert right at my doorstep, it still hurts saying it.
Now let’s talk about plane tickets. I have never been on a plane and I hope to fly on one someday. However, I do hear my aunt and uncles say how much cheaper it would be if they could get plane tickets early. Well, my Aunt Nkiru travels to Ukraine a lot to visit her son who studies there. She complains about the ticket fee a lot and how my uncle manages to book a flight ticket for her at such a cheap rate because he was able to carefully scout airlines.
However, you do not suppose my uncle will always have the time to surf the internet for cheap plane tickets, every time my aunt wanted to fly. Therefore, my aunt began to use a virtual assistant for the job. The virtual assistant was able to suggest cheaper airlines, suggest and book hotel rooms in Ukraine. He even sends an email to her son on her behalf to remind him of the visit. Amazing, isn’t it? A virtual assistant can go a long way.
7. Blog Management
A blog can be managed not just as a hobby but as a money-generating activity. Better still, as a business entity.
A virtual assistant that acts as a blog manager usually has a schedule to work with for the day, week, month and year. That way, even if he or she works from home, he is able to keep track, stay focused and avoid distractions. You don’t have to rack your brain for a post idea at the last minute.
Your virtual assistant could help in the form of generating topics in demand, uploading and editing blog posts, uploading images and naming them appropriately to match with the post, adding inbound and outbound links, optimizing posts for search engines and easy accessibility and pushing notifications for readers.
8. Email management
You can end up spending far too much of your day, sorting out your emails, and managing your inbox.
If you get a high volume of emails each day, then one way to reduce the time you spend is to hire a virtual assistant email management service who can categorize emails by importance, reply to emails on your behalf, remove redundant emails and much more.
A virtual assistant will save you hours and hours each day and improve the outcomes for your business.
9. Virtual Receptionist
Having someone to sit in your office just to answer the phone might be seen as a waste of money.
However, if you don’t have someone there to do it then productivity in the office might decrease. How? Other employees will have to stop what they’re doing to receive calls or take messages.
Getting call-answering professionals to do this job will save you that time and free you up to focus on strategy and growth.
A virtual receptionist is a professional that answers your calls in a prompt and business-like manner every time. Such can provide you with a totally virtual office solution 24-hours-a-day seven-days-a-week.
That will mean there will be no missed calls and more importantly, no missed opportunities.
10. Preparation of presentations
A virtual assistant can help to organize and suggest presentation research sites. VA can also help to organize spreadsheets and produce graphs from them.
When you have a pitch or presentation to do, it’s easy to spend a lot of time on the research. While research is important, it can be time-consuming, and you might find that you end up with far more information than you need.
Having a virtual assistant to do your research means they will be trained in gathering information and summarising it. With these skills, you get only what you need and what you have asked for.
You won’t have to sift through it all and will get the key points and highlights. So, if you have an oral presentation to make the next day and you have your child’s play to attend too, don’t worry a VA will help you arrange and suggest options for you by the time you get back. This makes your life way easier.
You’ll be able to save money on a virtual bookkeeping service rather than having someone in the office full time.
Most bookkeepers that work remotely will be able to offer part-time services that should meet your needs. They will be a contract employee. You will not have to worry about paying payroll taxes, holiday pay and other benefits.
You will also find that remote bookkeepers are very talented and experienced. Not only will you save money, but you’ll also get an efficient team of bookkeepers helping your business.
So, which of these services do you really need to make your life easier?
Like I said earlier, only a few people can afford to keep a personal assistant because they are expensive. As a middle-class worker or startup owner, I doubt if you can conveniently afford a VA after paying rent, bills, and other important financial commitments.
However, virtual services can help save you valuable time. Juggling all these aspects of life and having to do all the work by yourself is exhausting. Why not employ the services of a VA? It’s not like you would have to provide an office or anything. You can hire a virtual assistant by
- Documenting the job you want to be outsourced.
- Describing the job explicitly.
- Post your job description online and make known your payment pattern.
- Review applications to choose your best candidate.
- Allow your best candidate to have a test and trial period.
I hope this article helps you to finally reduce stress levels. Managing a business doesn’t have to be hard especially when you read from explicit success. 😉