5 Ways to Use Technology to Boost Workplace Productivity

Putting together a productive and collaborative team is a daunting task. Augmenting the overall performance of your team is always a continuous process. And you must be aware that low productivity negatively affects organizations in terms of employee engagement, revenue, and work quality.

However, all’s not lost. Companies and businesses can improve their productivity in several ways, and one of those ways is the use of the latest technology. 

In today’s increasingly digitized world, studies revealed that 40% of workers left an organization because the company lacked access to cutting-edge digital tools. 

Since you have known how to identify and keep top talent in your organization, you wouldn’t want them leaving your company.

Read along to know the five ways you can use technology to increase workplace productivity. 

1. Employee engagement software

It is vital to recognize and appreciate employees & staff that go above and beyond. An employee engagement software is used for this purpose.

The software doesn’t limit recognition only from the management, but co-workers can also use it to thank their colleagues for facilitating their jobs or assisting them with a project. 

The use of employee engagement software gives you the qualities of a good team player and also creates a culture of teamwork. In fact, such software encourages employees to function at their best. It can even be used to reward employees in the form of gift cards or other incentives. 

Some of the well-known and popularly used employee engagement platforms are 15Five, Kudos, ClearCompany, Spinify, MangoApps, etc. 

2. Snipping Software

In workplaces, screenshots have several uses. Its uses have increased manifold since the outbreak of the coronavirus. As people work from home, screenshots make it easier to provide work instructions and make remote working fuss-free. 

You can use screenshots to notify your team regarding website issues or explain to a team member what needs to be done on a specific project. 

There are myriad ways to take a screenshot, like screen capture software. While PC users can stick to the pre-installed snipping tool, Mac users can use Command + Shift + 4 keyboard tricks to take a screenshot. 

However, sometimes, this isn’t enough, and you need snipping tools. These tools help users boost the work started by a Mac keyboard shortcut or Windows PC app.

Besides screenshotting functionality, these tools come equipped with editing tools that allow users to modify screenshots and take them to the next level. 

If you are using a Mac, check here https://setapp.com/ to know how to use snipping tools. If you’re a Windows user, you can click Start > type Snipping Tool > press Enter. Alternatively, you can use third-party snipping tools like Greenshot, Snagit, and FastStone Capture. 

The benefits of using snipping tools are:

  • You can add notes to make sure the message that your screenshot conveys is as clear as possible. Collaboration and communication between colleagues can be improved by using markup features like texts, arrows, lines, and more. 
  • You can create GIFs so that the screenshot turns into a clear set of instructions. 
  • An entire window can be captured and easily shared with colleagues. 
  • You can also record videos or edit images to make the screenshot as easily understandable as possible. 

3. Communication Software

Effective communication is important if you want to make your team 20 times more productive. Even then, some organizations are found sitting on the fence when it comes to investing their efforts and time into software that enhances team communication.

Businesses have been known to suffer huge losses due to miscommunication between the team members. Fortunately, you have access to advanced technology and solutions for teams of all sizes.

Video conferencing apps, team messengers, and similar apps are available to improve internal communication and productivity dramatically. Tribe, Tetra, Zoom, Chanty, and Slack are a few communication platforms that businesses can consider using. 

4. Project or task management software

Have you ever experienced project delays while searching for a crucial document? Had your PC or laptop crashed with all the necessary files? Did you urgently need some assets sent but had a member of the team stuck in traffic?

Unfortunately, these problems are all too common, and they can result in project setbacks and delays. 

Having all your assets, projects, and milestones easily accessible and in sync can significantly increase team performance. In addition, it can be the competitive advantage that you need to stand apart from your competitors. 

So, it shouldn’t come as a surprise that more than half of enterprises today run their workloads in the cloud. It doesn’t matter what industry your business belongs to or the size of your company.

Hoping to improve productivity and collaboration between team members that make businesses successful? Utilize project management tools, such as Asana, Wrike, and Basecamp. 

5. Time Tracking

You can’t improve team productivity if you cannot measure it. Making use of time tracking tools like Toggle and TimeBoy will help you to understand the following – 

  • The most productive hours of your employees
  • The time wasted during work hours and the causes of distractions 

Then, you can make the most use of your time and find ways to motivate your team. 

So, have you integrated technology into your workplace? If not, join the bandwagon and seamlessly improve the productivity of your team. You can drop your thoughts in the comment section!

Share with love

Post Author: Abimbola Joseph

Abimbola Joseph is a creative content developer who derives pleasure in encouraging individuals to be the best they can be in all relevant facets of life. She believes that we all have a better version of ourselves which can be leveraged to impact others and make the world a better place. Connect with me on Instagram @abimbolajoe.

Leave a Reply

Your email address will not be published. Required fields are marked *