6 Procedures To Ensure Workplace Health, Safety And Security
Every organization has to deal with the three essential workplace security aspects; the safety of their staff, providing asset security, and the safety of data or other vital information.
These aspects of corporate security need an efficient organizational security system to prevent any threats to the business. Such threats can be structural damage, hacking, theft, robbery, or the leaking of information. Of all the aforementioned, data security and physical safety are the most crucial facets of corporate safety.
In this blog, we’ll be exploring the ways organizational security as a workplace can be enhanced due to the increased need for safety.
Why Are These Physical Aspects of Security so Important?
It’s the onus of an organization to defend and protect not only the workers, but also the property, data and assets from any type of loss, theft, or damage.
Your level of workplace security defines a lot more than meets the eye. You’ll be surprised to hear the connection between your organization’s physical security measures and the customer retention rate. A safe and secure office space enhances the productivity and efficiency of a business, which can directly affect customer satisfaction. When customers are satisfied with the job you do, the customer retention rate spikes.
An efficient and trustworthy security system for your workplace is very essential to any organization; it can help to reduce the insurance, liabilities, compensation, and other expenditures that they have to shell out. This ultimately leads to an improved business ROI and reduces the operational costs payable Let’s take a look at the kinds of security measures a company must make provisions for:
1. Access control:
There are many layers to a company’s internal hierarchy. The segregation offers level-wise clearance for access control of files, transactions, and authority over operations. An internal security system has the job to make sure that only designated teams can access these files based on their roles and level in the hierarchy. For instance, the top management has access control to all the files of their respective departments, but a manager can only access the information pertaining to their team and role. Enforcing access control is the foundation of ensuring that the business is safe from the inside first.
2. Network Security:
Hacking is one of the most common forms of security breaches today. Theft of sensitive data or leaking such classified documentation can quickly take a south turn for the business’s reputation, which is why companies must heavily invest in network corporate security. They will make sure that there is adequate security digitally as well as a failsafe method to prevent damage if there are hacking attempts.
3. Uniformed security detail:
Every day, hundreds of employees sign in and out of the organization’s workspace. There are also many visitors entering and exiting an office throughout the day. To make sure that the safety of all those within the office and the network rooms are guaranteed, having uniformed corporate security detail is imperative. These are the guards that check for any suspicious behavior in visitors or any unauthorized objects being carried into the premises. They also are assisted by the use of scanners to ensure accuracy in detection.
4. Security surveillance:
It’s the job of any company to ensure that the staff has a safe working environment, maintaining a watchful eye on security devices like CCTVs. Physical surveillance at an office space is an essential tool to provide a high degree of safety. Not only do they serve as efficient incident tracking instruments, but they’re also a great preventive tool. Establishing an effective network of alarms and surveillance across sensitive areas like entrances, exits, IT rooms, network or data centers and more will help keep the entire building and business safe from breaches in security.
5. Security Lighting and Alarms:
Having a seamless physical security strategy is crucial for any business’s growth since it lowers the insurance liability and costs that can shake the company’s bottom line. A sound security policy needs to cover personnel access, authentication, alarms, establishment prerequisites, and other necessary information pertaining to the office. Establishing an alarm system is vital to curb any malicious activity and security violations. Also, imperative to establish security at a workplace is installing high-quality security lighting. If your external lightings are amiss or poor, they present as a security hazard at night-time.
6. Tokens and Badges:
The most effective way to establish property security measures is to distinguish between working and visiting individuals. For the same purpose, providing badges and tokens are an effective step. These are handy, especially for bigger corporations where hundreds of employees visit along with other outsiders. Most workplaces today have electronic cards for employees with access to their particular working space while the visitors receive returnable tokens at the security gate. This system brings in new efficiency as you can control who comes in and goes out, surveilling and tracking visitors as well as protecting restricted access areas.
How to Implement a Strong Physical Workplace Security System
Regulatory organizations like the PCI, OSHA, ISO, and others need a company to establish security systems effectively. The actions mentioned below can assist in creating a trustworthy and secure organizational environment for all those who come to work there.
- Start by assessing and evaluating the security requirements of your workplace.
- Cover all the aspects of workplace safety by creating a comprehensive policy.
- Speak to contractors and consultants regarding the regulatory prescriptions about workplace security.
- Take the help of third-party service providers to establish a physical security workforce around and in the establishment.
- Test and verify the security systems based on the regulatory requirements.
- Ensure that the security systems are commissioned for real-world scenarios.
- Maintain the security systems by following the workplace safety policies.
In the last decade, the internet and business have made many leaps of progress. This is why companies can be targeted for malicious attacks in any form. The need for physical and digital security is now more important more than ever since the means of the assailant are just as sophisticated as the corporate, if not more.